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If you have information you want to share with others but don’t want to spend a lot of time copying and pasting that news into various emails, then you might want to consider undertaking a mail merge.

Whether the information you’re sending is personal or business-related, getting it to those who need it is essential. That’s when having the best mail merge for Google Docs is advantageous.

When asking how to mail merge in Google Docs, we’re here to help you through the process. Not only will we talk about the best mail merge for Google Docs, but if you want to use a mail merge extension, we’ll help you find the one that will work for you.

The Best Mail Merge for Google Docs

The Best Mail Merge for Google Docs best mail merge for Google Docs

When wondering how to mail merge in Google Docs, the easiest way to achieve your goals is to use an app or add-on. Some of the best include the following:

Mail Merge

This add-on allows you to quickly and easily personalize your emails, as well as letters and/or envelopes (if you decide to send hard copies of your information). With Mail Merge, you can automatically send confirmation and/or notification emails when someone submits a Google Form.

In addition to merging from Google Docs, you can also merge from Google Sheets and Google Slides, making this an incredibly versatile and useful tool.

The add-on is free to use.

Mail Merge for Google Docs

This is probably the best mail merge for Google Docs because it was designed specifically for this program. When you add this to Google Docs or Google Sheets, you can create hundreds of different documents, as well as merge emails, letters, labels and envelopes.

Mail Merge for Google Docs is ideal when used with Google Workspace, and it helps you create and send hundreds of personalized documents, including emails, letters, envelopes, certificates and more. It contains a Mail Merge Wizard to guide you through the creation process.

Currently, this add-on is free mail merge Google Docs.

Form Publisher

Form Publisher works with Google Forms or Sheets and allows you to merge information or generate documents, including PDFs; Google Docs, Sheets or Slides; or Microsoft Word, Excel or PowerPoints.

This app helps you streamline business processes that are tedious by creating automated workflows for document generation. Whether you need to create certificates, invoices, quotes, waivers or other documents, this app can help you achieve your goals.

The app is free if you only plan on creating 20 form submissions per user per month. If you need to make more than that, there are pricing plans for individuals and businesses that you’ll need to consider.

Document Studio

If you’re looking for a way to create professional-looking and/or sophisticated documents, Document Studio is the best mail merge for Google Docs. Using this option, you can create personalized business letters, purchase orders, vendor contracts or customer invoices. You can even create a document with student test results or event tickets, along with other documents, when using this app.

If you want to add QR codes, PayPal payment links or Google Maps with your documents or emails, those can be quickly and easily added when using Document Studio.

Ultradox

When it comes to the best mail merge for Google Docs that uses several cloud services to achieve its goals, you’ll want to consider Ultradox. It doesn’t matter if you need to engage in a simple mail merge or create complex documents such as newsletters, invoices, signed contracts and more, this app can help you with all of your tasks.

There is no pricing information available, but at the moment, Ultradox seems to be a free tool for mail merge Google Docs.

Autocrat

As implied by the name, Autocrat helps you automate the creation and sharing of various documents. It doesn’t come with a lot of bells and whistles, but if all you need to do is merge data from a spreadsheet into a document template, then this is the best mail merge for Google Docs you can find. You then have the option of using Autocrat to send those documents as an email attachment.

Currently, Autocrat appears to be free.

How to Mail Merge and Add Attachments

More often than not, the message you send to people will be included in the body of your email. However, there may be certain times when you need to send an attachment to multiple recipients. If you find yourself wondering how to mail merge and add attachments, you’ll need to follow these steps:

Step 1: Download the GMass Google Extension

Using the Chrome browser, you’ll need to head to the GMass website to download this extension to help with Google Drive mail merge.

Adding this to your Gmail will allow you to run mail merge campaigns from your inbox. Some of the other features included with this add-on include personalizing the emails, scheduling when emails should be sent, sending cold emails that are sequenced to ensure you get responses, and a built-in verifier that validates your email list to make sure emails are deliverable.

This add-on also comes with email tracking reports that let you know how many times your email was opened, if links were clicked and how many replies you received.

Step 2: Add Your Attachment File(s) to Your Google Drive

After you’ve added the GMass extension to Chrome, you’ll then need to make sure the files you want to attach to your email have been added to your Google Drive.

Step 3: Set Up Your Google Sheet for Mail Merge

When getting ready to do a mail merge with GMass, you’ll need to open a new Google Sheet and format it correctly.

The first row of your sheet should contain information such as:

  • First Name
  • Last Name
  • Email Address
  • Company
  • And so forth

To get the best results, don’t add any spaces or special characters to these column headers.

When it comes to adding data to this sheet, that will be included in the second row.

Step 4: Connect the Spreadsheet to GMass in Gmail

To connect your spreadsheet to GMass, you’ll need to click the Sheets button, which can be found near the search bar at the top of your Gmail page.

This will open a drop-down menu of the various Google Sheet files you have, and you’ll need to click on the one you want to use.

Step 5: Compose Your Message

Click on the Compose button in Gmail and put together the email you want to send. For any of the fields that will be populated by the information included in the Google Sheet, such as name, leave those spaces blank.

Don’t forget to add your attachment!

Step 6: Click on the GMass Button to Send Your Mail Merge

After you’ve composed the email you want to send, you’ll then need to click on the GMass button, which should be at the top on the right-hand side.

If prompted, choose the Google Sheet from the drop-down menu.

The information will then be added to your emails, and the messages will be sent out immediately or based on your schedule.

The Best Mail Merge Extension for Google

The Best Mail Merge Extension for Google mail merge with attachments

When it comes to a Google Drive mail merge, in addition to apps, you can also use an extension, much like the GMass option we discussed above. There are several mail merge programs to choose from, and deciding which one is the best will come down to personal preference.

Mailmeteor

If you plan on sending a lot of emails per day, then Mailmeteor is the add-on you want. It is one of the best-rated mail merge options for Google Workspace that is user-friendly and easy to use. Using Google Sheets, you can send personalized emails to each one of your recipients.

With the free version, you can send 75 emails per day. If you need to send more, there are individual and enterprise plans that start as low as $4.00 per month.

Yet Another Mail Merge

With this add-on, you’ll be able to see if your recipients have opened, responded or unsubscribed from your email list. You’ll also be informed if any of the messages bounce and don’t make it to the recipient’s inbox.

Not only can you create regular emails, but you can also add attachments, signatures and images, further personalizing your message. If necessary, you can also send follow-ups to specific recipients.

The free plan allows you to send up to 50 emails per user per day. With a variety of paid options, you’re sure to find the one that works best for you.

Mail Merge with Attachments

This option works with both Gmail and Google Workspace to ensure that your recipients are receiving every important message you have to send, whether they are business related or personal. You can create your messages directly in Gmail or use the built-in HTML editor that comes with this add-on.

One of the nice features of this option is that it supports email aliases, which allows you to send emails for someone else.

This add-on has both paid and free features that make it ideal for anyone to use.

Mergo

Mergo allows you to send emails directly from Gmail or Google Sheets, and it’s compatible with Microsoft Excel and CSV files. You can create the body of your email directly in Gmail or in Google Docs to ensure you create the most eye-catching message.

You can also track to see if the recipient opened or clicked on your email, as well as schedule follow-up emails automatically.

This add-on has both free and paid features.

Streak

With the free version of Streak, you can send personalized emails to many different recipients, as well as schedule follow-ups to ensure you’re getting the most engagement. This add-on was built specifically for Gmail to connect your CRM seamlessly to your inbox. You won’t have to switch back and forth between your emails and other tools when you add Streak to Chrome.

Gmelius

Gmelius has what it takes to create a mail merge in Google Docs and connect members of your team. It can be synced with apps such as Slack or Trello so that information is shared and easily managed.

With this add-on, you can also put certain tasks on autopilot with workflow automation, as well as visualize projects with Kanban boards that are based in your inbox. Collaboration has never been easier than with Gmelius!

It comes with a 14-day free trial, then there are different payment plans to choose from.

Mixmax

If you’re looking for a way to track how much of an impact your message is making, then you need to add Mixmax to Chrome. This add-on also allows you to schedule, automate, integrate and engage with your recipients.

You can get Mixmax for free with limited features. There are also paid plans that will fit into your budget.

Vocus

Vocus is another add-on that lets you create email campaigns and track how your recipients are engaging with the information. It also allows you to collaborate with your work team, syncs to your CRM, and can schedule appointments.

After a 30-day free trial, the basic plan starts at $5.00 per month.

Mailshake

Mailshake is a mail merger and so much more. One of the special features offered with this option is the ability to have your emails written by AI. You also get inside information as to how you’re generating leads, as well as the ability to make sure your CRM has consistent leads and to reach your audience no matter where they are.

There are no trial periods with Mailshake, and they have both monthly and yearly plan options you can choose from.

Make Sure Your Message Is Received

It doesn’t matter if you’re sending emails for business use or personal, you want to make sure what you have to say is reaching your recipients’ inboxes. Using a mail merge can help with that endeavor. When it comes to the best mail merge for Google Docs, consider using one of the following:

  • Mail Merge
  • Mail Merge for Google Docs
  • Form Publisher
  • Document Studio
  • Ultradox
  • Autocrat

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