How to Create Fill in the Blank in Word
There are times when you need to gather information from others, and having a form to collect that data is beneficial because you can ask for exactly what you need. It doesn’t matter if you need this information for your small business, a classroom project, or for personal use, having a fill-in-the-blank document can make things easier for you and for whoever is filling out the form.
One of the most common ways to create this type of document is to use Microsoft Word. Although, creating the form from scratch could come with some stresses and frustrations. This may have you wondering how to create fill-in-the-blank in Word.
Using the underscore to create lines for people means that when they start typing, the line will move, totally screwing up your formatting. Adding a table with boxes can become tedious and tough, especially if the boxes need to be different sizes.
Instead, when wondering how to make a fill-in-the-blank lines in Word, it works to your advantage to use the software’s built-in form menu. We’ll walk you through the process of how to use it.
How to Create Fill in the Blank in Word
Word is an incredibly flexible program that allows you to do more than just put words on a page. However, when it comes to creating a fill-out form in Word, making this as simple as possible is in your best interest.
If you want to get really fancy, then using other options might be in your best interest. However, when learning how to make a fillable form in Word that asks the basics, you’ll follow these steps:
Step 1: Open Word
The first thing you’ll need to do when learning how to create fill-in-the-blank in Word is to open the software.
Where your icon is located will depend on how your computer is set up. You could have it pinned to your taskbar, or you may have to go into your Start Menu. Either way, look for the blue box with a smaller box on the side that has a white “W” and click on it.
Step 2: Reveal the Developer Tab
Once you’ve opened your Word document, when asking how to make a fill-in-the-blanks in Word, you’ll need to reveal the Developer tab.
Go to File in the upper left-hand corner of the taskbar at the top of the window and click on it.
When the new menu appears, look for “Options,” which is the last item on the list on the left-hand side.
Click on it.
Another new window will open, and from the list on the left, click on “Customize Ribbon.”
This will open yet another new window, and in the center, you will see two boxes with lists of items. In the right-hand box, the options have checkboxes next to them.
Find “Developer,” then make sure the check box next to it is marked.
Click “OK” at the bottom of the menu.
Step 3: Open the Developer Tab
Clicking “OK” will bring you back to your blank document. Place your cursor where you want your first form field to appear.
Then, click the Developer tab, which is located at the top of your page.
A new ribbon will open at the top of the Word document with various tools you can use to create your fill in the blank form.
Step 4: Click on Design Mode and Add Data Fields
About the middle of the ribbon, you will see an option that says, “Design Mode” next to a picture of a ruler and a set square.
Click on this.
The rest of the icons within that section of the ribbon should now be highlighted. When wondering how to create fill-in-the-blank in Word, type in the text for the information you want to gather.
For example, if the first thing you want to collect from people is their first name, then type “First Name” at the top of your document.
Then, click on the icon that has lines on the left-hand side and arrows on the right. It’s right next to the box with a check-in it.
A field will be added to your document with the text “Choose an item.” Using your cursor, highlight this text, then type in “Enter your first name,” or some variation thereof. It should appear as a light gray.
Continue to do this throughout the document until you have added all of the fields of information you would like to collect from others.
Step 5: Check Your Form
When going through the process of how to create fill in the blank in Word, after you’ve added the necessary fields, you can then check to see if they can be filled out by others.
To do this, you’ll need to go back to the Developer tab and click the “Design Mode” icon. This will take you out of the creation process.
Go to your form, then click on the empty boxes and see if you can type your information in. If so, you’re good to go.
Step 6: Control the Content
If after checking the fields you decide you need to make some edits, go back to the Developer tab and once again click on the “Design Mode” icon.
When working through the process of how to make fill in the blanks in Word, to engage Content Control, you’ll need to click on one of the boxes that you added to your form.
You’ll know you’ve selected the box because it will be highlighted. You can then click on “Properties,” and this will bring up a new menu for you to control the content of this field.
The options that appear in this box include:
- Adding a Title
- Adding a Tag
- Showing the box in various ways
- Changing the color
- Changing the font when someone types in the box
- Locking the information
- Adding properties to the drop-down list (if you added one to your form)
There are other options available in this menu as well, and you can play around with it to determine which controls are best for your content to create a useful fill-in-the-blank form for your needs.
How to Create an Autofill Document in Word
In addition to wondering how to create fill-in-the-blank in Word, you might also be asking if it’s possible to create an autofill document. It is. Here are the steps you’ll need to follow to have an autofill document for others to fill out:
Step 1: Open Word
If Word isn’t already open on your computer, that’s the first thing that you’ll need to do.
Step 2: Create the AutoText Entry and Highlight it
Once you’ve opened Word, to autofill in information, you’ll need to type whatever it is in your document and highlight it.
Step 3: Open Quick Parts
After highlighting the text you want to autofill, you’ll then need to click the Insert tab at the top of the page.
When the new ribbon appears, look for the section marked “Text,” then look for the Quick Parts icon. It looks like a piece of paper with a blue square at the top and a gray one on the bottom.
Click on the down arrow.
Step 4: Save Your Selection
Clicking on the down arrow will bring up a drop-down menu, and you’ll want to choose “Save Selection to Quick Part Gallery…”
Step 5: Create a New Building Block
A new menu will appear that will allow you to Create New Building Block.
Fill out the information in the dialogue boxes to save your highlighted word for autofill.
Step 6: Insert Your Text
After creating a new building block, your word or phrase is now available for autofill.
Place your cursor in the document where you want to add the information. Then, click on the Insert tab.
Once again, go to the Quick Parts icon and click on the arrow. At the top, you should see the word or phrase you added, and when you click on it, it will automatically be added to your document.
How to Fill Out Form Word Without Lines Moving
When learning how to create fill-in-the-blank in Word, you may find that you want to have the information typed in by others to stand out. Since it’s common to have lines in these forms, maybe you want to add those without having them move.
There are a couple of ways that you can do this.
The first is that after creating the fields from the steps listed above, when you go into “Properties,” you can change the font style to underlined. Here’s what you need to do:
Step 1: Click on Design Mode
Make sure you’re in Design Mode to make changes to the fillable parts of your form.
Step 2: Click on the Field and Go to Properties
Highlight the field you want to change, then click on “Properties.”
When the menu appears, make sure the box next to “Use a style to format text typed into the empty control” is checked.
Click on the “New Style” button, and when the menu box appears, click on the U with a line under it to apply underlining to the box when the person types.
Step 3: Click OK
Clicking OK will apply that style to the particular field you were just in.
If you want all of the boxes in your form to be underlined, follow the steps listed above to achieve your goals.
Another option you might consider when wanting to underline your information is to type your information into the field and then highlight it. From the formatting bar at the top of the page, click on the U with a line under it. Your text will be underlined.
How to Create a Fillable Form in Word for Mac
If you find yourself asking how to create a fillable form in Word for Mac, you’ll follow the same steps listed above. Nothing like having the creation process easy no matter what type of computer you’re using!
Forms that You Can Use
Using forms is a quick, convenient, and easy way to gather valuable information from others. If you find that you need to know how to create fill in the blank in Word, here’s how you’ll accomplish your goal:
- Open Word
- Reveal the Developer Tab
- Open the Developer Tab
- Click on Design Mode and Add Data Fields
- Check Your Form
- Control the Content
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