How to Make a Weekly Schedule in Google Sheets
If you’re like most people, your life is pretty busy. When it comes to staying organized and getting things done, knowing what you have planned for the week is essential.
Using tools that can be accessed anywhere and everywhere is beneficial when it comes to making sure you’re getting assignments done and attending meetings or other appointments. If you haven’t considered it before, you might consider using Google Sheets to keep you organized. This may have you asking how to make a weekly schedule in Google Sheets.
In this article, we’ll walk you through the process, step by step, so that you can create a Google Sheets weekly schedule template to be productive and get things done throughout the week.
Why Use a Google Sheets Schedule Generator?
Before learning how to make a weekly schedule in Google Sheets, it’s beneficial to understand why you should be using a Google Sheets weekly schedule template:
1. Saves Time and Money
One of the biggest reasons why you should consider learning how to make a weekly schedule in Google Sheets is because this software is free — unlike a lot of other scheduling apps or software that’s available on the market. Whether you’re using this for personal matters or to keep track of business endeavors, saving money is always a good thing.
You also aren’t limited on the number of schedules you create using Sheets. It doesn’t matter if you need to make one or 100, you’ll never be charged for using Google Sheets to keep yourself organized.
Google Sheets can also save you time. Once you develop your initial Google Sheets schedule generator, inputting information from one week to the next will be quick and easy. Once you have your schedule right in front of you, not only will you get all of your work done, but you’ll also be able to schedule in time for fun.
2. You Can Use it Offline
If you use Google Sheets for other endeavors, then you know that you can access your documents from any device any time and anywhere, as long as you are connected to the internet. But did you know that you can also use these programs offline?
The versatility and ability to use Google Sheets for your calendar ensure that you always have the information you need to be productive and organized. Again, unlike some other scheduling apps or software, having this information when you aren’t connected to the internet benefits you.
3. The Data Can Be Shared Across Platforms
Whether you’re using this program for yourself or to create an employee schedule template – Google Sheets, you’ll be able to share what you’ve created across platforms. This means that others will have easy access to the dates and assignments that are added to the sheet.
Not only does this keep you accountable, but it also keeps others on task as well. You can even set permissions so that the data you’ve added to the sheet can’t be changed.
4. The Sheet Can be Customized
Being able to make your schedule completely your own means choosing the fonts and colors that are appealing to you. Some scheduling apps may offer some basic customization options, but they won’t be anything like what Google Sheets can give you.
Fonts and colors are just the beginning! There are other formatting options and formulas you can add to your sheet to make it truly yours. When you have a schedule you enjoy looking at, that means that even fewer tasks and deadlines will get missed.
How to Make a Weekly Schedule in Google Sheets
Now that you know why you should be using the Google Sheets schedule generator, let’s get into the steps of how you will create the invaluable tool:
Step 1: Open Google Drive
The first thing you’ll need to do when learning how to make a weekly schedule in Google Sheets is to log in to Google Drive.
You can use whatever browser you prefer, then enter your username and password in the dialogue boxes when they pop up.
Step 2: Open a New Google Sheet
Once you’ve gained access to your Drive, you’ll then need to click the New button in the upper left-hand corner.
Click on Google Sheets when the drop-down menu appears.
Step 3: Open the Template Gallery
In the blank Google Sheet, click on the File tab in the taskbar at the top of the page. Click on “New” from the drop-down menu, then choose “From template gallery.”
A new tab will open on your browser with a list of different template options you can choose from.
Step 4: Select the Schedule
From the list of template options, look for and then click on the one that says, “Schedule.”
A new document will open with a list of days and times, along with blank cells for you to type information in.
Step 5: Change the Date
In cell C2, next to the words “Week of,” you will see a date. To make sure your schedule reflects the current week, you’ll need to change this date.
Type in the date of the first Monday and watch as the rest of the dates in the spreadsheet change.
Step 6: Make a Copy
When learning how to make a weekly schedule in Google Sheets, if you want to make your own template, click on the File tab at the top of the page.
In the drop-down menu, near the top, you’ll see the option “Make a copy.”
Click on that.
Your daily schedule template Google Sheets will now be saved in your Google Drive. You can add your weekly assignments and appointments to your document by clicking on the cells under the date and next to the time.
How to Make a Work Schedule on Google Sheets
When using the Google Sheets generator, in addition to making a personal schedule, you can also use it to create a work schedule for yourself and other employees. To make an employee schedule template – Google Sheets, you’ll need to follow these steps:
Step 1: Log in to Your Google Account
If you aren’t still logged in to your Google Account, input your username and password to gain access to your documents.
Step 2: Open a New Google Sheet
Click on the New button at the top of the page, then choose Google Sheets from the drop-down menu.
Step 3: Open the Schedule Template
In the blank spreadsheet, click on the File tab, choose “New,” then click on “From template gallery.”
When the tab opens with the list of template options, click on the one titled “Schedule.”
Step 4: Make a Copy
To ensure that you have a daily schedule template, Google Sheets, for use now and in the future, go to the File tab and click on “Make a copy.” This will save the document in your Drive.
Step 5: Change the Starting Date
Click in cell C2 and change the date to reflect the current week you are creating a schedule for.
Step 6: Add the Shifts to the Sheet
Once the date has been changed, you can then add the shifts and who will be working when by clicking on the blank cells that are provided.
After adding the shift information, the copy should be automatically saved to your Drive, allowing you to share the document with others.
Step 7: Share the Sheet
To share the sheet, you’ll want to click on the “Share” button in the upper right-hand corner of the screen.
A dialogue box will open with various options for sending this item to others.
You can either send it to specific email addresses, which you will type in the box at the top, or you can generate a link that can be shared with others. You decide what way is easiest for you.
Before sending the schedule out, if you don’t want anyone to change what you’ve inserted into the cells, make sure you change the permissions to “Viewer.”
Clicking on the blue words will allow you to change the permissions to the following
The last two options will allow anyone with the link to either add comments or other edits. If you don’t want changes to be made, then make sure you give the recipients limited options.
How to Make a Monthly Calendar in Google Sheets
In addition to creating a weekly schedule, you might also be wondering how to make a monthly calendar in Google Sheets. For this task, you’ll use templates once again. We are going to assume that you are already logged in to your account or at least know that that is the first step to completing this process.
Then, you’ll follow these steps:
Step 1: Open the Template Gallery
After opening a new Google Sheet, go to File, click on “New,” then pick “From template gallery.”
When the list of options appears in a new tab, choose the Calendar template.
Step 2: Save a Copy
To ensure you have a calendar template that you can use whenever make sure to create a copy. Click on File, then choose “Make a copy.”
Step 3: Input the Important Information
Once you have a copy saved to your Drive, you can then add the important information to the dates located in the calendar.
How to Make a Schedule on Google Docs
In addition to wondering how to use Google Sheets to make a schedule, you might be asking how to make a schedule on Google Docs. While it’s possible to do this, the process is a bit more involved.
You’ll have to create your own table and add the dates at the top, as well as the times down the side. You can then add your information into the cells to have your schedule laid out in front of you.
If you have time on your hands, then going this route is in your best interest. Should you find that you want to save yourself some effort, then using the templates in Google Sheets is beneficial.
Get Yourself Organized
Being busy is part of life, but if you’re looking for a way to ensure you don’t forget anything, then creating a weekly schedule can help. If you’re wondering how to make a weekly schedule in Google Sheets, all you need to do is:
- Open Google Drive
- Open a New Google Sheet
- Open the Template Gallery
- Select the Schedule
- Change the Date
- Make a Copy
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