How to Merge Google Calendars From Different Accounts

blue calendar - How to Merge Google Calendars From Different Accounts - how to sync Google calendar with another person

Anyone who knows about the internet recognizes the name Google. This digital tech giant has a mass array of software available to the public for free. Some of the most popular tools include Gmail, Google Docs, Google Slides, and even Google Calendars.

Google Calendars allows you to manage a to-do list and a schedule for your day-to-day life, week, month, or year. You can create one of these almanacs for each Google profile you have, including those for personal and work use.

You can learn how to merge Google calendars from different accounts to keep organized. Use the information provided below to begin.

Tip | 1
Google Calendar Keyboard Shortcuts

Google Calendar comes with several keyboard shortcuts that you can turn on by visiting the software’s settings.

To create an event on the calendar, you will press “C” on the keyboard. To go to today, you will tap the “T” key. Finally, to delete an affair, push “Backspace.”

Creating Google Calendars

Before you learn how to merge Google Calendars from different accounts, you need to know how to create one. It is easiest to perform this process on a desktop computer.

To create an almanac on the website so that you can later learn how to combine Google Calendars, use the steps below.

  1. On a browser, type in www.calendar.google.com.
  2. Press the plus sign next to the words “Other Calendars” on the left side of the screen.
  3. Click “Create New Calendar.”
  4. Enter a name for your calendar and any other details.
  5. Press “Create Calendar.”
  6. Look for the new calendar on the list on the left side of the screen.

Sync Your New Calendar with Your Smart Devices

If you have space on your smartphones, download the Google Calendars app as soon as possible. After you create a new almanac on the computer, you will need to sync it to your Android or iPhone. Use the steps below to complete this process.

  1. Download the Google Calendar app from the Apple App Store or Google Play Store.
  2. Sign in to your account.
  3. The syncing process will begin automatically. Within a couple of minutes, you will see the new calendar with all of the events on it that you created on the computer.
Tip | 2
Let Google Calendars Automatically Adjust Time Zones

Google Calendars will not automatically adjust to new time zones. This feature can lead to inconveniences for you, especially if you travel for work.

The easiest way to turn on automatic adjustments is to use the Google Calendar app. Go to “Settings,” followed by the “General” section. After, turn on the option labeled “Use Device Time Zone.”

Adding Another Google Calendar

You can learn how to merge Google Calendars from different accounts, whether you are the owner of all of them or not. This process is especially beneficial if you manage a team or have a group project to complete, for instance.

Learn how to sync Google Calendar with another person with the methods outlined below for the browser.

Sync with Others' Calendars on the Website

To learn how to sync Google Calendar with another person on the website, use the below steps. It is imperative that you understand that these steps are only available on a browser.

  1. Type in www.calendar.google.com on a browser of your choice.
  2. Press on the plus sign next to the words “Other Calendars.”
  3. Click “Subscribe to Calendar.”
  4. Type in the email address of the other individual.
  5. Request permission for access to the calendar in the pop-up window, if necessary.

Adding Public Calendars

The steps above are similar if you want to learn how to combine Google calendars with public accounts, as seen below.

  1. Navigate to a browser and type in www.calendar.google.com.
  2. Sign in to your account.
  3. Press the plug sign icon next to “Other Calendars.”
  4. Select the “Browse Calendars of Interest” option.
  5. Mark the checkbox next to any public calendars you want to sync with your account.

Share Your Calendar with Others

Rather than requesting access to calendars, you can share yours with other individuals. Again, the steps outlined below are only available when using a desktop or mobile browser.

  1. Type in www.calendar.google.com in the browser of your choice.
  2. Look for the panel on the left side of the screen labeled “My Calendars.”
  3. Click on the three dots to the right of the calendar that you need to share with others.
  4. Press “Settings and Sharing.”
  5. Click “Share with Specific People.”
  6. Press “Add People.” Type in the appropriate email address and give each user specific permissions.
  7. Click “Send.”

You can share and request access to calendars of multiple Google Accounts that you own. When engaging in this process, you will be the only person managing the permissions.

Tip | 3
Make To-Do Lists on Google Calendar

You can create a to-do list on any of the calendars associated with your Google account. Choose “Settings for My Calendars” and scroll to the “Other Notifications” section.

Under “Daily Agenda,” select “Email” to have your day-to-day schedule sent straight to your email. If you forget to check your calendar in the morning, you will still know the items on your agenda.

Merging Google Calendars

The steps above outlined how you can gain and give access to others’ Google Calendars. After you achieve those processes, however, you need to learn how to merge Google calendars from different accounts. The steps below will let you see all events from all almanacs on one cohesive page.

  1. In a browser, type in www.calendar.google.com.
  2. Log in to your account if needed.
  3. Click on the gear icon in the top right corner.
  4. Press “Settings.”
  5. Choose the “General” heading and press “Import & Export.”
  6. Click on “Export” to download one of the other calendars to your computer.
  7. Repeat step six for every calendar you need to merge.
  8. Create a new calendar using the above steps or open an old one.
  9. Click on “Settings” again after pressing the gear icon.
  10. Press “Import & Export” after clicking on the “General” tab.
  11. Click “Import,” and choose the calendar file that you downloaded to your computer.

Merge Gmail Calendars with Other Software

Google is not the only company that offers a comprehensive calendar to its customers. You know how to merge Google Calendars from different accounts, for instance, but you can also combine them with tools like Apple Calendar or Outlook Calendars, as seen below.

Merge with Apple Calendar

Use the methods outlined below to learn how to merge Google calendars with iPhone and Apple calendars.

Use Your iPhone to Merge Calendars

To learn how to combine Google Calendars with Apple Calendars using your mobile device, use the steps below.

  1. Open the Calendar app on your iPhone.
  2. Click on “Calendars” at the bottom of the screen.
  3. Scroll down to the section labeled “iCloud.”
  4. Select the calendar you want to merge with Google Calendars.
  5. Right-click on “Info.”
  6. Scroll down to “Public Calendar.” Toggle the option to the on position.
  7. Press “Share Link.”
  8. Email the link to yourself.
  9. Go to www.calendar.google.com and sign in to your account.
  10. Click the plus sign next to “Other Calendars.”
  11. Press “From URL.”
  12. Copy and paste the link you emailed yourself in the text field.
  13. Press “Add Calendar.”
  14. Click on the back arrow on the top left corner.
  15. Look for your Apple Calendar under “Other Calendars.”

Use iCloud's Website

You can access any of your Apple storage on the iCloud website, including your Apple Calendar. Use the steps below to learn how to merge it with your Google Calendar.

  1. On your computer, browse to www.icloud.com.
  2. Log in to your Apple account.
  3. Click on the calendar icon.
  4. Find the calendar that you want to add to your Google Calendars.
  5. Click on “Share” next to the appropriate calendar.
  6. Wait for the pop-up to appear.
  7. Click on the checkbox next to “Public Calendar.”
  8. Copy the provided link.
  9. Go to www.calendar.google.com and sign in to your account.
  10. Press the plus sign next to the phrase “Other Calendars.”
  11. Click “From URL.”
  12. Paste the link you copied earlier in the text field.
  13. Press “Add Calendar.”
  14. Click on the back arrow in the top left corner to find the added calendar. Look under “Other Calendars.”

Merge with Outlook Calendar

Google Calendars is also compatible with Outlook Calendars. Some of the steps required for the Apple software tools are the same, as seen in the details below.

  1. Go to the Office 365 website and sign in to your account.
  2. Click on the App Launcher on the top left.
  3. Press on the option labeled “Outlook.”
  4. Click “Settings” on the right side of the screen.
  5. Press “View All Settings.”
  6. Select the “Calendar” tab.
  7. Click “Shared Calendars.”
  8. Look for the section labeled “Publish a Calendar.”
  9. Select “Calendar” on the left dropdown menu.
  10. Choose “Can View All Details” on the right dropdown menu.
  11. Press “Publish.”
  12. Click on the option labeled “ICS.”
  13. Press “Copy Link.”
  14. Go to www.calendar.google.com and log in to your account.
  15. Press the plus sign icon next to “Other Calendars.”
  16. Click on the “From URL” option.
  17. Paste the link you previously copied. Press “Add Calendar.”
  18. Click on the back arrow in the top left corner and scroll to the “Other Calendars” section to see the addition.

Overlay Google Calendars

Finally, rather than learning how to merge Google Calendars from different accounts, you can learn to overlay them. The process is much simpler, as indicated by the provided steps below.

  1. On a desktop browser, go to www.calendar.google.com.
  2. Sign in to your account as necessary.
  3. Scroll down to the “My Calendars” and “Other Calendars” sections on the left side of the screen.
  4. Check the boxes next to any calendars you want to overlay on the screen.
  5. Uncheck the boxes for any calendars you do not want to see on your screen.

When overlaying the calendars, you may notice that each is a different color. This feature makes it easy to tell which one goes with what information or person.

Tip | 4
Collaborate on the Time for a Meeting

If you need to plan a meeting with several of your colleagues, you know how difficult it can be to find a time that works for everyone. Google allows you to use the “Find a Time” feature to allow every attendee to collaborate on the date or hour.

Merging Google Calendars

The desktop browser is the best way to learn how to merge Google Calendars from different accounts. All you need is the email address of another person with Gmail to begin, including yourself. If the calendar is not public, you do have to request permission.

You can also merge Google Calendars with tools made by other software companies. Use the steps provided above, for instance, to combine Your Outlook and Gmail Calendars. You can also use your iPhone or iCloud account to merge your Apple and Google Calendars.

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