How to Save Google Calendar as PDF
Google Calendar is a great way to keep track of every important event and appointment you have in your life. Not only can you see what’s going on laid out in daily, weekly or monthly formats, but you can also have email reminders sent to your account, ensuring you don’t forget anything (assuming you included it on your calendar in the first place).
It’s also incredibly easy to share your Google Calendar with others. However, if you don’t want them to make changes to your schedule, you might be wondering how to save Google calendar as PDF.
There Are Benefits When You Export Google Calendar as PDF
Before learning how to save Google calendar as PDF, you might be curious as to why you would want to export Google calendar as PDF. There are some benefits to the process, including the following:
No One Can Change Your Calendar
If you find you need to share your calendar with coworkers, clients, friends, or maybe even family, but you don’t want them to make changes, then you’ll want to export Google calendar as PDF.
Others will be able to view what you have going on, but your schedule will remain intact. One of the nice things about a PDF is that you can also add more security, including a password for people to access the document. This can further limit who can see what you have going on.
Anyone Can Access it Anywhere
PDFs are formatted with universality, which means they can be viewed on a wide range of devices without fear of fonts being lost, the spacing becoming uneven or images not showing up, among others.
A Google Calendar PDF will look the same on someone’s desktop as it will on their tablet. The PDF can also be opened and read on Macs, PCs, iPhones or Androids, no matter what device you used to convert it in the first place.
It’s Easy to Share
When wondering how to save Google calendar as PDF, in addition to being able to view the PDF on a variety of different devices, it can also be shared quickly and easily because of its compact size.
It won’t matter if you email it or have it stored on your hard drive, the file won’t take up a lot of space.
Whether you are creating a Google Calendar PDF for your own needs or to share with others, when you convert to this file type, you can be assured that the final result will be easy to read. That’s because PDFs retain high-quality resolution after conversion.
You Can Add Hyperlinks
If you need to connect your schedule to a website or other online information, you can do that with a PDF. This is another great benefit you’ll get when you learn how to save Google calendar as PDF.
How to Save Google Calendars as PDF
Now that you know the benefits of converting your calendar to a PDF, here are the steps you’ll need to take to achieve your goals:
Step 1: Open Your Google Calendar
When wondering how to save Google calendar as PDF, the first thing you’ll need to do is open your Google Calendar. You can access this from your desktop or laptop computer, and if you aren’t already signed in, you’ll be asked to input your login credentials.
Step 2: Choose Your View
Before converting your calendar into a PDF, you have to decide exactly what you want to display. You can choose a day, week, month, year or other options.
To choose your view, you’ll need to click on the drop-down menu in the right-hand corner of the screen that says, “Week.” From there, you’ll choose from the list how you want to display Google Calendar desktop.
Step 3: Click on “Settings”
After you have decided how you want your calendar to look, when answering the question of how to save Google calendar as PDF, you will then click on the “Settings” icon.
This is located in the upper right-hand corner of the screen and looks like a gear.
Step 4: Choose “Print”
Once you have clicked on the “Settings” icon, this will open a drop-down menu. Look for “Print” and click on that.
Step 5: Change Your Settings (Optional)
Clicking on the “Print” option will open a new window. In it, you will be able to make changes to your calendar before you convert it into a PDF using Google calendar print options. You can change the date range, whether you view it by day or week, the font size, orientation, as well as the color and style.
After making any changes, you will then click the “Print” option on the bottom left-hand side of the screen.
Step 6: Print to PDF
A new window will pop up, and this one will allow you to choose where you want to print your calendar.
Since you are learning how to save Google calendar as PDF, in the drop-down menu on the right-hand side, under the word “Destination,” you will see the options “Microsoft Print to PDF” or “Print to PDF.” Either one will convert your calendar into a PDF document.
If you want, you can also make a few final changes to your calendar using some Google calendar print options, including whether it is landscape or portrait orientation.
Once you have your calendar the way you want it, click “Print” (if you chose “Microsoft Print to PDF) or “Save” (if you picked “Print to PDF) on the bottom of the window.
Step 7: Name Your Document
After clicking “Print,” a new window will appear, and you’ll be able to name your document and decide where you want to save it. If you want a Google calendar desktop to make it easier for you to find, then you will place the PDF in that folder.
Make sure to name it something you’ll be able to recognize, such as the date(s) that you added to the calendar.
Step 8: Do What You Will with Your Google Calendar
After you have learned how to save Google calendar as PDF, you can then access the document and do with it what you will. If you need to send it to other people, then you can attach it to an email. If you made it for yourself, then you can open the Google calendar desktop whenever you need to look at it.
How to Print a Google Calendar with Details
In addition to converting your Google Calendar into a PDF, you might also be wondering how to print a Google Calendar with details. The steps you’ll need to follow to do this are as follows:
Step 1: Open Your Google Calendar
You can use any browser you want to open your Google Calendar, and you may need to add your login credentials to access the information.
Step 2: Choose Your Calendar’s Layout
On the right-hand side of the screen, there is a drop-down menu that will let you customize your Google Calendar’s layout. You can choose to display the entire week, a day, month, year or even put it in a Schedule format.
Choose which option works best for you and click on it.
Step 3: Click on “Settings”
This is in the upper right-hand corner of the screen and looks like a gear. When you click on it, it will open a drop-down menu.
Step 4: Choose “Print”
From the drop-down menu, you want to choose the “Print” option. This will open a new window with various options to choose from.
Step 5: Consider the Details
When asking how to print Google calendar with details, once you are in the Print Preview screen, you can further refine exactly what you see on your printed Google Calendar page.
At this point, you can change the date range, view, font size, color and style and the page orientation. There are also checkboxes on the bottom of the screen that let you “Show weekends” and “Show events you have declined.”
If these boxes are checked, they will show up on the printed page and add more details to your calendar.
Step 6: Print Your Calendar
After deciding which details you want included on your printed calendar from the Google Calendar print options, you will click the “Print” option at the bottom of the page.
This will open up another window.
Step 7: Choose Where You Want to Print Your Calendar
The new window will have a drop-down menu that will allow you to choose your print destination. If you only have one printer, you will click on it from the list.
If you need to make some final changes to your document, such as how many pages you want to print, whether it is color or black and white or the size of the paper you’re printing on, among others, this is where you can make those changes.
When you’re ready to print, click the “Print” option at the bottom of the screen. You can then grab the calendar of your printer.
Some Things to Keep in Mind When Printing Your Google Calendar or Converting it to a PDF
Printing or converting your Google Calendar to a PDF is a great way to make it accessible to others and yourself without needing to be online. However, you need to keep in mind that when you have a printed copy or a PDF version, any changes that are made after you print or convert won’t show up on these copies.
You can always add them in with a pencil or pen, so there’s that, but if your calendar changes frequently, you may need to create print versions or PDFs often.
Sharing Your Google Calendar Without Worry
If you’ve been looking for a way to share your schedule with others, but you don’t want them to make changes, then you’ve probably been wondering how to save Google calendar as PDF. To accomplish this goal, these are the steps you’ll follow:
- Step 1: Open Your Google Calendar
- Step 2: Choose Your View
- Step 3: Click on “Settings”
- Step 4: Choose “Print”
- Step 5: Change Your Settings (Optional)
- Step 6: Print to PDF
- Step 7: Name Your Document
- Step 8: Do What You Will with Your Google Calendar
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