How to Set Up Business Email With Gmail

Email is one of the easiest ways for current and potential clients to get in touch with you. It can also be used when communicating with coworkers and to talk to vendors — or any other associate that helps you run your business.

Whether you run a small business or have a large corporation, looking professional is essential, and having the right email is necessary. However, you don’t have to spend obscene amounts of money to achieve your goals. Gmail has the features you’re looking for. If you find yourself wondering how to set up business email with Gmail, we have your answers.

Believe it or not, most people would rather send an email rather than make a phone call. We live in a digital world where most people don’t have the time or patience to speak on the phone, so sending an email allows them to convey their message and carry on with their day.

Whether your customers or business associates have a complaint or need a task to be completed, having email so that they can get in touch with you benefits everyone.

If you want to create a Gmail account for an organization, no matter the size or type, we’ll walk you through the process. By the end, you’ll have Google professional email that will ensure you look good and can communicate efficiently with others.

How to Set Up Business Email with Gmail

You may not think that your email plays that big of a role in how people perceive your company, but you’d be surprised what people notice. If you want to look trustworthy and professional, then knowing how to create a business email on Gmail is worth your time and effort.

Here are the steps you’ll need to follow when learning how to set up a business Gmail account with Google Workspace:

Step 1: Create a Business Google Workspace Account

When asking how to set up business email with Gmail, the first thing you need to do is go to Google Workspace and click Get Started.

Connecting to Google Workspace not only allows you to create Google professional email, but you’ll get other benefits as well.

Step 2: Connect Your Domain

It doesn’t matter if you’re a small business or a big business, having a presence online is a must. If you already have a domain created, then you’ll follow the prompts to connect it to your Workspace.

If you are still in the process of creating a domain, don’t worry. Google will have you covered.

You can search their site for your business domain.

Should you find that you don’t want to buy a domain from Google, some of the other options you can consider include:

Hover

Not only does Hover offer domains, but you can also fulfill email and DNS needs. This site also offers WHOIS privacy with every domain name, as well as security features such as two-factor authentication. To make the most of your online life, the control panel offered on Hover has the features you need to manage your domains and other services.

Bluehost

Bluehost powers millions of websites and is one of the largest website hosting providers. Not only can you get a domain and design your own website, but you can also create an online store or your own blog.

Should you happen to be short on time (or maybe not very tech-savvy), you can ask the experts at Bluehost to build the site you’ve always dreamed of for your business.

IONOS

If you’re looking for a company that has been in the website business for a long time, then you’ll want to check out IONOS. This company has been around for more than 25 years and has created more than 12 million domains. You also get access to a first-class support system if you run into any issues, and the prices for their various services are incredibly affordable.

Step 3: Create Email Username

After connecting your domain, no matter where you got it from, the next step in the how to set up business email with Gmail process is to create an email username.

When you are trying to create a Gmail account for an organization, when it comes to your email name, it’s in your best interest to include your business name or domain name in the address. This makes you look professional and ensures that the people who are sending you emails know they are going to a business account, not a personal one — and that can give them peace of mind.

Step 4: Complete Payment Information

Setting up a Google professional email comes with a cost, and before you can finalize your Workspace order, you’ll need to complete your payment information.

Gmail Business Email Price

If you are wondering what the Gmail business email price is, there are three different options you can choose from.

When learning how to set up business email with Gmail, Google offers a 14-day free trial period. If after that time you like what Google has to offer, then you can decide on one of the following plans:

Business Starter

This plan will cost $6 per user per month. In addition to customized and secure business email, you’ll also get 100 participant video meetings, 30 GB of cloud storage for each email user, management and security controls and Standard Support.

Business Standard

The cost of this plan is $12 per user per month. Some of the extras that come with this plan is the ability to participate in 150 video meetings, as well as record the interactions, 2 TB of cloud storage per user, security and management controls and Standard Support with the option to upgrade (for a fee) to Enhanced Support.

Business Plus

For this plan, you’ll pay $18 per user per month. You’ll also get 500 participant video meetings with the ability to record the interactions and track attendance, 5 TB of cloud storage per user, enhanced security and management controls (including advanced endpoint management and Vault) and Standard Support with the ability to upgrade to Enhanced support for a fee.

Enterprise

Google also offers an Enterprise category, but to get pricing for this, you’ll need to contact the sales department. As you can imagine, this option comes with tons of extras. In addition to your customized and secure business email, you’ll get S/MIME encryption, eDiscovery and retention.

You’ll also get 500 participant video meetings with the ability to record and track attendance, in addition to in-domain live streaming and noise cancellation.

For storage, you’ll get as much as you need, as well as advanced security and management, with compliance controls that include DLP, data regions, Vault and enterprise endpoint management. You’ll also get Enhanced Support with the ability to upgrade to Premium Support for a fee.

Knowing which option is best for you will depend on your business email needs and your budget.

How to Create Google Account with Work Email

In addition to wondering how to set up business email with Gmail, you might also be wondering if it’s possible to create Google account with work email. It may make you happy to know that it is if you follow these steps:

Step 1: Go to google.com/accounts/NewAccount

The first thing you’ll want to do when setting up a Google account with work email is to go to the address listed above.

Step 2: Choose Your Account Type

Once you’ve gained access to the website, when learning how to set up business email with Gmail, you’ll see two options available for your account type:

“For myself”
“To manage a business”

Since you’re wondering how to make a business email with Gmail, you’ll want to click on the second option.

Step 3: Enter Your Business Email

On the next screen, you’ll need to fill out the information that Google asks for.

When it comes to the email address, you can add your business name to the address. This will ensure that your company looks professional and that when people email you, they’ll know it’s going to your business account.

Step 4: Create a Password

Type your email password into the appropriate dialogue box, and then confirm that’s what you want to use.

Step 5: Select a Location

After entering your password, you’ll click the “Next” button at the bottom of the screen.

On the next menu, you’ll need to select a location.

Step 6: Enter Birthday and Verification Code

When learning how to set up a business Gmail account, you’ll need to enter your birthdate and a verification code.

Once those have been entered, click “I accept…”

Step 7: Log in to Your Account

Following the steps above will help you create a Google email business account. Once you’re done, you should be able to log in and send/read messages to all of your business associates and customers.

How to Create a Gmail Account for an Organization

In addition to learning how to set up business email with Gmail, if you run a nonprofit or other organization, you may be wondering if you can set up an email account using Gmail. The short answer is yes, but there are some specifics you need to consider, especially if you’re a nonprofit.

Creating a Gmail Account for a Nonprofit

If you run a nonprofit, then your focus is on making money to benefit others, not your business. You are also afforded certain tax breaks and other benefits to ensure your mission is a success.

At Google, they also want to make sure that you’re doing as much good in the world as possible, so they offer certain incentives to use their services. If you qualify for Google for Nonprofits, you will be eligible for premium services like $10,000 per month in Ads credits. You may get a selection of apps that might normally be too expensive for you to afford. You’ll also get custom G Suite accounts at no cost.

If you’re thinking this sounds like a good option for your business and want to create a nonprofit Gmail account, here’s what you need to do:

Step 1: Confirm Eligibility Requirements

The services that Google offers to nonprofits are incredibly generous. However, you have to qualify for them; they don’t hand them out to everyone.

Here are the requirements set up by Google:

Most 501C3s are eligible for this program, with the following exceptions:

You can’t be a governmental entity or organization – this includes public libraries and other government-run organizations
You can’t be a school, academic institution, university or childcare center – if you want to set up a Gmail business account for any of these entities, you’ll need to apply through Google for Education

Please note that if you are the philanthropic arm of an educational organization, you may be able to apply through Google for Nonprofits.
Healthcare organizations and hospitals
Separate departments and/or fiscally sponsored organizations within the same company

If you are uncertain whether or not you fall into any of these categories, it doesn’t hurt to apply. The worst thing that can happen is Google will say no. The best, you’ll qualify for this type of business account.

Step 2: Request a Google Nonprofit Account

To apply for this account, you’ll need to go to the Google for Nonprofits site and fill out the information.

Step 3: Wait for Verification Email

When wondering how to set up business email with Gmail for a nonprofit, Google will make a determination about whether you qualify or not. If you do, they’ll send you an email.

Step 4: Verify Your Account

If you qualify, you’ll then need to follow the steps to activate your account.

Creating a Gmail Account for Other Organizations

For organizations that don’t fall under the nonprofit category, when wondering how to set up a business Gmail account, you’ll need to go through the steps we’ve listed above for regular businesses.

The Appeal of Gmail

There are many different reasons why you might be asking how to make a business email with Gmail. The service has been around for a while, and billions of people around the world use it for their messaging needs. Gmail has established itself as a reputable, trustworthy site. Why wouldn’t you want your business associated with that?

Google has your business wants and needs in mind — no matter what type or size of business you run — and they do what they can to ensure your success. When it comes to making sure you’re found online, Google has what it takes to make sure you’re showing up in searches and getting your information in front of customers. Working with them may be exactly what you need to ensure your business makes it in the increasingly competitive global business world.

It may not be free to set up a business Gmail account, but you know that the price you pay will get you services that you can count on. You can also make your customers and other business associates feel safe when you use Gmail for all of your company email needs.

Whether you’re a small business or a big enterprise, supplying email for your employees to stay in contact with one another and your customers/clients is essential. If you find yourself wondering how to set up business email with Gmail, you have several options to choose from.

If you want to use Google Workspace for your company, you’ll set up your email by following these steps: