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Microsoft Outlook is one of the best email platforms you can use. It comes with the Microsoft 365 suite. You can set up an Outlook account as long as you have access to Microsoft Word and other products made by the brand.

Microsoft Outlook lets you learn to group your emails by conversation, topic, date, category, or sender. You can quickly find messages in your inbox with this feature.

Sometimes, grouping your emails can get overwhelming. You may lose track of necessary messages in your inbox.

Thankfully, this article will show you how to ungroup emails in Outlook. You can turn your filters back on at any time. Ultimately, it is up to you to determine how organized you want your inbox to be.

How to Ungroup Emails in Outlook

This article will show you how to group and ungroup emails in Outlook. Microsoft Outlook has some of the best organizational tools on the market.

Grouping Versus Ungrouping Emails

You can save time in your day by learning how to Outlook group emails by conversation or other filters. You will not have to sift through endless messages to find the one you need.

Some individuals find grouping emails to be too confusing. They prefer to keep their messages separate by ungrouping them.

You will see the topics of every message in your inbox when disabling conversation view. This feature is best for individuals who get only a few emails from the same people every day.

Ungroup Emails in Outlook

You can learn how to ungroup emails in Outlook with a few clicks. The steps below are easy enough for any beginner.

  1. Go to www.outlook.com and log into your Microsoft Outlook account.
  2. Click on the “View” menu at the top of the screen.
  3. Find the “Current View” section.
  4. Click on “View Settings.”
  5. Press “Group By.”
  6. Uncheck the box next to “Automatically Group According to the Arrangement.”

Group or Ungroup Messages Automatically

You can learn how to ungroup emails in Outlook automatically. The below steps will also work if you want to start groups in your inbox. You only have to choose the opposite options.

  1. Go to www.outlook.com and sign in to your Microsoft Outlook account.
  2. Click on the “View” menu at the top of the screen.
  3. Look for the “Arrangement” section in the toolbar.
  4. Click on the “More” dropdown menu.
  5. Click on the “Arrangement Gallery.”
  6. Press “Show in Groups” to automatically turn the feature on and off.

Ungroup Emails in the Outlook App

This article will also show you how to ungroup emails on iPhone devices. The Microsoft Outlook app automatically groups your messages by conversation or thread.

Download the Microsoft Outlook app to get started with the below steps.

  1. Download the Microsoft Outlook app from the Apple App Store.
  2. Open the Microsoft Outlook app and sign in to your Outlook account.
  3. Click on the “Settings” option in the Microsoft Outlook app.
  4. Look for the “Organize Mail by Thread” option.
  5. Turn the toggle switch to the off position.
  6. You should now know how to ungroup emails on iPhone devices!

The above steps will help you turn off conversations in Outlook. You will only see a message by itself in the future.

How to Group Emails by Conversations in Outlook

You can learn how to Outlook group emails by conversation. This method can save you a lot of hassle if you are part of a long thread with multiple replies.

Group your emails by conversation by following the below steps.

  1. Go to www.outlook.com on your mobile or desktop browser.
  2. Sign in to your Microsoft Outlook account.
  3. Click on the “View” tab at the top of the screen.
  4. Find the “Conversations” section in the “View” tab.
  5. Click the checkbox next to “Show as Conversations.”
  6. Choose to apply conversations view to “All Folders” or “This Folder.”

Press the checkbox mentioned in step five to learn how to turn off conversations in Outlook.

Turn Off Conversations in Outlook 365 Web

You can use another method to turn off the conversation view. Remember, these steps allow you to see every individual message instead of the entire thread.

Learn how to turn off conversations in Outlook 365 web by following the below steps.

  1. Go to the Office 365 website and sign in to your Microsoft account.
  2. Choose the “Outlook” option at the top of the screen.
  3. Click on the gear icon to open “Quick Settings.”
  4. Find the “Conversation View” section.
  5. Press “Off” to turn off the conversation view.
  6. You can also select “Newest Messages on Top” or “Newest Messages on Bottom” to further organize your inbox.

Group Items Manually in Microsoft Outlook

You can learn how to Outlook group emails by conversation, subject, date, size, importance, or category. You can manually arrange your messages using one of these filters.

  1. Go to www.outlook.com and log into your Microsoft email account.
  2. Click on the “View” menu at the top of the screen.
  3. Find the “Current View” section.
  4. Press “View Settings.”
  5. Choose the “Group By” option.
  6. Uncheck the box next to “Automatically Group According to Arrangement.”
  7. Look for the “Group Items By” box.
  8. Choose the filter you want to use to group your inbox.
  9. If the option you want is not in the box, press “Select Available Fields From.”
  10. Choose “Ascending” or “Descending” for the group headings.
  11. Press “Show Field in View” to display the fields.
  12. Choose “Then by” to categorize your inbox by subgroups.
  13. Select one of the “Expand/Collapse Defaults” options to choose the display of your inbox.
  14. Show the items in your group by pressing “Expand.”

Create a Custom Group in Outlook

Make a custom filter if none of the categories work for your needs. You can learn how to engage in this process in the Microsoft Outlook app by following the below steps.

  1. Go to www.outlook.com on your desktop or mobile device.
  2. You must be on a browser.
  3. Click on the “View” tab in the menu at the top of the screen.
  4. Find the section labeled “Current View.”
  5. Press “Change View.”
  6. Organize your inbox in the way you want it. Make it make sense for your needs.
  7. Press “Save Current View as a New View.”
  8. Provide a name for the filter you created.
  9. Press “Ok.”

You can then visit the “Group By” options to select the new filter you created. You should see your inbox displayed how you need it.

Delete Groups in Outlook

Finally, you can learn how to remove groups from Outlook. Deleting these organizational tools is one of the most necessary processes in this article.

You have to be a group owner to follow the below steps.

  1. Go to www.outlook.com and sign in to your Microsoft Outlook account.
  2. Find the “Groups” section in the left pane.
  3. Choose the group you want to remove.
  4. Press the three dots at the top of the page.
  5. Choose the “Settings” option.
  6. Press “Edit Group.”
  7. Select “Delete Group” at the bottom of the window.
  8. Press the checkbox next to “I Understand that All Group Content Will Be Deleted.”
  9. Click “Delete.”

Delete a Group on Your iPhone

You can also learn how to remove groups from Outlook on iOS devices. Download the Microsoft Outlook app to your iPhone to start.

  1. Open the Microsoft Outlook app on your iPhone.
  2. Open the folder pane and click on “Groups.”
  3. Click on the group you want to remove.
  4. Tap on the group’s name at the top of the screen.
  5. Press “Edit.’
  6. Tap “Delete Group.”
  7. Type “Delete” in the provided field.
  8. Tap “Delete Group” again.

Ungroup Emails in Outlook

This article taught you how to ungroup emails in Outlook. Most of the steps required involve the “View” menu at the top of the screen.

Uncheck the box next to the “Automatically Group According to the Arrangement” field to turn off any preexisting groups. This option is accessible through the “Group By” settings.

You can turn the conversation view off by going to the “Quick Settings” in your Microsoft Outlook account. Press the gear icon and press “Off” next to “Conversation View.”

If you decide to group emails again, you only have to go to the “Group By” option in the “View” menu. Make custom organizational filters or organize your messages by category, size, date, or sender.

The above article may contain affiliate links, which help support Clever Sequence

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